Terms & Conditions

Last updated: 19 March 2026

1. Acceptance of Terms

Welcome to Antares Systems Ltd. ("Antares Systems", "we", "our", or "us"). By accessing our website at antaressystems.net or using our IT Asset Disposition (ITAD) services, you ("you" or "Client") agree to be bound by these Terms of Service ("Terms").

If you do not agree with these Terms, please do not access our website or use our services. These Terms constitute a legally binding agreement between you and Antares Systems, governed by the laws of England and Wales.

2. Services

Antares Systems specializes in comprehensive IT asset management solutions, including but not limited to:

  • IT Asset Disposition (ITAD): Secure, compliant disposal and recycling of IT assets including computers, servers, storage devices, and networking equipment.
  • Logistics: Secure chain-of-custody transportation services for IT assets, ensuring physical security and compliance throughout the process.
  • Data Sanitization: Permanent data destruction services using NIST 800-88 and HMG IS5 compliant methods including secure erasure, degaussing, and physical destruction.
  • Environmental Compliance: Certified recycling and waste management services ensuring compliance with WEEE regulations and environmentally responsible disposal.

All services are provided in accordance with applicable UK laws and industry best practices for secure data destruction and environmental responsibility.

3. Service Agreements

The following terms govern all service agreements between Antares Systems and our clients:

3.1 Service Scope

Service details including specific ITAD procedures, data destruction methods, asset types, and compliance standards will be defined in separate service agreements or purchase orders.

3.2 Service Levels

Service level commitments, including processing timelines and compliance deliverables, may be specified in individual service contracts.

3.3 Client Responsibilities

Clients are responsible for:

  • Providing accurate asset manifests and service requirements
  • Ensuring all assets are properly prepared for collection
  • Complying with all security protocols during asset handover
  • Providing necessary access permissions for secure facilities
  • Promptly reporting any issues or discrepancies related to the service

4. Data Security and Compliance

Antares Systems maintains the highest standards of data security and regulatory compliance:

  • All data destruction services comply with NIST 800-88 and HMG IS5 standards
  • Data sanitization methods are verified through independent auditing
  • Secure chain-of-custody documentation is provided for all assets
  • Data processing activities comply with UK GDPR and Data Protection Act 2018
  • Environmental disposal practices adhere to WEEE regulations and ISO 14001 standards

Clients are responsible for ensuring all data on submitted assets has been properly identified and approved for destruction. Antares Systems assumes no liability for data remaining on client-prepared assets.

5. Pricing and Payments

Pricing for ITAD services is determined based on various factors including:

  • Quantity and type of IT assets
  • Selected data destruction methods
  • Logistical requirements and geographic location
  • Compliance documentation needs
  • Additional value-added services

Payment terms (including due dates, accepted payment methods, and billing processes) will be specified in the service agreement or purchase order for each engagement.

  • Invoices are typically due within 30 days of receipt
  • Late payments may be subject to interest charges at the UK statutory rate
  • Antares Systems reserves the right to withhold services and final compliance documentation pending payment

All prices are exclusive of VAT, which will be added where applicable in accordance with UK tax regulations.

6. Intellectual Property

Unless otherwise specified, all content and materials on the Antares Systems website, including but not limited to:

Antares Systems Retains All Rights to:

  • Website design, layout, graphics, and visual elements
  • Marketing materials, service descriptions, and business documentation
  • Process methodologies, workflows, and standard operating procedures
  • Compliance documentation templates and certificates
  • Trademarks, logos, and brand assets including the Antares Systems logo

These materials are protected by copyright law and may not be reproduced, distributed, displayed, or transmitted for any commercial purpose without the express written permission of Antares Systems Ltd.

Client agrees not to:

  • Use our logos or trademarks without authorization
  • Reproduce, modify, or distribute our copyrighted materials
  • Create derivative works based on our intellectual property
  • Use our content in any way that implies endorsement or partnership without our explicit permission

7. Limitation of Liability

While Antares Systems maintains strict adherence to industry standards and regulatory requirements, the following limitations apply:

7.1 Service Liability

Antares Systems shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including but not limited to:

  • Loss of revenue or profits
  • Business interruption
  • Loss of business opportunities
  • Data loss (except as required by law)
  • Damage to reputation

7.2 Maximum Liability

Subject to statutory rights that cannot be excluded by law, Antares Systems' total aggregate liability under any service agreement shall not exceed the total amounts paid by the client for services provided in the 12 months preceding the claim.

7.3 Client Data Responsibility

Client expressly agrees that:

  • They are solely responsible for identifying and protecting their confidential data on all IT assets submitted for processing
  • Antares Systems assumes no liability for client data after the issuance of certificates of data destruction
  • All assets are accepted "as is" unless specific asset inspection and data removal services are included in the service agreement

7.4 Indemnification

Client agrees to indemnify, defend, and hold harmless Antares Systems and its affiliates, officers, directors, employees, agents, and contractors from and against any third party claims, suits, damages, expenses, or costs (including reasonable attorney fees) arising from or related to:

  • Client's violation of these Terms or any applicable law
  • Any improper use of our services by Client or their representatives
  • Client data provided or maintained on assets submitted for processing
  • Client's breach of any third-party contracts

8. Termination

Antares Systems reserves the right to suspend or terminate access to our services or website at any time, without notice and at our sole discretion, if:

  • Client breaches these Terms or any service agreement
  • We suspect illegal, fraudulent, or unauthorized use of our services
  • Client's actions threaten the integrity, security, or reputation of our systems or services
  • Applicable laws require us to terminate access

Upon termination, outstanding obligations (including payment for completed services) shall remain enforceable.

9. Applicable Law and Jurisdiction

These Terms, and any dispute or claim arising from or relating to them or their subject matter, shall be governed by and construed in accordance with the laws of England and Wales.

Each party irrevocably submits to the exclusive jurisdiction of the courts of England and Wales and any courts entitled to hear appeals from such courts in connection with any dispute or claim arising from or relating to these Terms or their subject matter.

10. Miscellaneous

Force Majeure: Antares Systems shall not be liable for any delay or failure to perform services if such delay or failure results from events or circumstances beyond our reasonable control, including without limitation, acts of God, war, terrorism, industrial action, governmental regulations, or utility failures.

Severability: If any provision of these Terms is found to be invalid, illegal, or unenforceable, that provision shall be limited to the extent necessary to make it valid and enforceable, with all other provisions remaining in full force and effect.

Waiver: No failure or delay by Antares Systems in exercising any right or remedy under these Terms shall constitute a waiver of that right or remedy, nor shall it operate to prevent or lessen any further exercise of such right or remedy.

Entire Agreement: These Terms, together with any applicable service agreements and our Privacy Policy, constitute the entire agreement between you and Antares Systems regarding the subject matter hereof and supersedes all prior agreements, understandings, negotiations, and discussions.

Updates: We may update these Terms from time to time as required by law or to reflect changes in our services. We will notify you of any changes by posting the new Terms on our website. If you continue to use our services after the updated Terms are posted, you will be deemed to have accepted the updated Terms.

Antares Systems Ltd.

Registered in England & Wales
Company Registration Number: 14557428
Registered Office: CR2 8PD, 4 Hawthorn Crescent

Email: [email protected]

For any questions regarding these Terms of Service, please contact us.