Privacy Policy

1. Information We Collect

At Antares Systems, we collect information to provide our IT Asset Disposition (ITAD) services and communicate effectively with our clients. The data we collect falls into the following categories:

2. How We Use Your Data

Antares Systems uses your information solely for the purposes of delivering our professional IT asset disposition services and maintaining business relationships. We may use your data to:

• Provide ITAD services: Process your inquiries, deliver asset disposition solutions, and manage data destruction according to NIST 800-88 and HMG IS5 standards.
• Communication: Respond to your inquiries, provide service updates, and share important compliance information relevant to your asset disposition projects.
• Service improvement: Enhance our ITAD processes and maintain the highest standards of data security and environmental responsibility.
• Compliance documentation: Maintain records as required by data protection laws, environmental regulations, and industry standards in the UK.
• Legal obligations: Fulfill our responsibilities under UK GDPR, Data Protection Act 2018, and other applicable regulations.

We will never sell, rent, or share your personal information with third parties for marketing purposes.

3. Data Security

As a specialist in IT asset disposition, Antares Systems maintains the highest standards of data security throughout all business processes. Your information is protected by:

• Secure data handling protocols: All personal and business information is processed according to certified data destruction security standards.
• Secure data destruction: Physical assets containing data are destroyed using NIST 800-88 and HMG IS5 compliant methods, including mechanical shredding, degaussing, or secure erasure.
• Secure storage: Digital data is stored on encrypted servers with robust access controls and 24/7 security monitoring.
• Secure transmission: All data transmitted to or from our website is protected using SSL/TLS 1.2 or higher encryption.
• Access control: Your information is only accessible to authorized personnel who require access to perform their duties.
• Data retention: We retain your information only for as long as necessary to fulfill our legal and contractual obligations, or as required by relevant regulations in the asset disposition industry.
• Supplier vetting: All third-party service providers are thoroughly vetted to ensure they meet our stringent data security and compliance requirements.

4. Compliance with GDPR and UK Data Protection Act

Antares Systems is fully committed to complying with all applicable data protection laws, including:

• The UK General Data Protection Regulation (UK GDPR)
• The Data Protection Act 2018
• The Privacy and Electronic Communications Regulations (PECR)

5. Your Rights and Contact Information

Under UK data protection laws, you have several important rights concerning your personal information. You may exercise these rights at any time by contacting us using the details provided below.

• The right to be informed about how your data is collected and used
• The right to access the personal information we hold about you
• The right to request correction of inaccurate or incomplete information
• The right to request erasure of your data in certain circumstances
• The right to restrict processing of your data in certain situations
• The right to data portability for information you have provided
• The right to object to processing based on legitimate interests
• The right to withdraw consent where processing is based on consent
• The right to lodge a complaint with the ICO or another supervisory authority

We will respond to your request within one calendar month, except in exceptional circumstances where we may need up to two additional months. If we ask you to verify your identity, the response time may be extended by the amount of time it takes to complete that verification.